PilotSchedule

PilotSchedule is online aircraft scheduling software. It has been online since 2003. It is for flying clubs, flight schools, shared aircraft groups, instructors, and FBO operations (the company that serves private aircraft on the ground).

The system schedules aircraft, instructors, simulators, rooms, and custom resources with real-time availability and double-booking protection. It brings reservation rules, member roles, documents, reservation history, and news, alerts, and email into one place.

Who uses PilotSchedule

It supports many types of aviation groups:

• Flying clubs and member-based fleets
• Flight schools
• Shared aircraft groups and partnerships
• Co-owners and aircraft partners
• Flight instructors
• FBO operations that manage resources
• Organizations managing multiple clubs

Scheduling across fleets and operations

One clear schedule shows aircraft, instructors, and resources. A day view shows every available aircraft, instructor, and custom resource. It can schedule simulators, classrooms, briefing rooms, examiners, and other custom resources an operation needs. Real-time availability helps members pick open times, and double-booking protection prevents conflicts.

FBO operations can use it to manage resource availability across aviation service operations. Flight schools can coordinate aircraft, instructors, students, simulators, and training resources in the same schedule.

Booking rules and policies

Administrators can set practical reservation controls that match local policies. These rules provide controls without making everyday scheduling difficult for members. Available controls include:

• Minimum and maximum reservation duration
• Future booked-hour and advance-booking limits
• Daily pilot booking limits and late-reservation rules
• Backup and maintenance reservations
• Required descriptions and instructor permissions

There is a cancellation policy feature for late cancellations. Administrators can set clear limits for duration, advance booking, and future reserved hours.

People, documents, communication, and history

The system organizes pilots, instructors, staff, and administrators with role-based access. Club-specific profiles keep roles, permissions, and member details clear. Documents are stored in two repositories. Member documents stay separate from club-level administrative files.

Reservation history is built in. Administrators can review changes and historical activity to understand what happened with a booking. News, alerts, and mass email help keep the right members informed from the same system.

Access, plans, and scope

PilotSchedule is web based. Access from anywhere on desktop, tablet, and mobile. One account can access more than one club while each club’s schedules, roles, profiles, documents, settings, and history remain separate.

Every plan includes every feature. Plans differ by capacity, not by which tools are included. There are no setup fees. PilotSchedule focuses on scheduling. It is not an FBO management suite. Fuel, ramp and billing tools are not described.

To get started, create a free club and begin organizing aircraft, instructors, members, and resources in one system.